In contrast to the vast intranet overhauls in the past, many companies are now taking a more iterative approach towards designing Intranets for themselves.
Some teams even classify even a small iteration as a "redesign". While this is technically true, such iterations are considerable smaller releases than the past's intranet redesigns.
Some teams are also working faster with those iterative approaches. Some use Agile or other rapid development techniques, which can lower the time required to create an intranet.
Some of the best practices an organizations can consider while designing their intranets are as below:
1. Responsive Design
Today's best intranets focus on creating a productive, pleasant experience for the employees, whether they access the Intranet on a huge monitor or a smartphone. It's important to know that a single responsive code based does not necessarily mean a single user experience.
2. Understanding Employees
The only way to make a great design is to understand what users do and need. Organizations need to conduct user research to learn about their employees. It can fill the void between design utility, usability, and user experience.
3. Content is the king
Migration alone is not an effective content strategy. Organizations should look at content that is outdated, not useful, and retire them. Also, the content should be created in such a manner which is easily searchable and contextual.
4. Author Support and Content Workflows
An engaging intranet depends upon its content, which in turn relies upon its authors. A useful intranet helps create a culture of content writers and gives them tools and templates to generate excellent content. Training videos for prospective authors is another good example of creating and nurturing a writer's group. Last but not least, content publishing experience needs to be user-friendly and hassle-free.
5. Multilingual Support
Multilingual support makes it possible for all employees to easily understand the Intranet's information. Offering content in multiple languages can also help employees feel included and valued. That said decision to translate the content into multilingual is a policy decision, but it always helps.
6. Simple Clean Design
The flat and boxy statement designs are things of the past. The simple, clean, and minimalistic design do not let users' focus go from important information and is less cluttered.
Intranets are nothing without correctly searching mechanisms. Searches can be improved right from the user surveys collecting feedback from users and then generating content accordingly with metadata and tags, which would make the searches contextual and precise.
8. Business Communications
Organizations have started understating that intranets are a perfect place to communicate their goals and statuses to all employees. It helps employees realize how the organization is doing and motivates them to achieve organizational goals.
There is a substantial investment in the intranet implementation, so the projects must be well planned, prepared, and executed. It will help you garner a reasonable adoption rate.
This list of comprehensive best practices for designing and implementing the Intranet will help you reflect and promote your company culture. Besides, it will enhance employee engagement, which is the key to the success of an organization.