In recent times, businesses are adopting a culture of work flexibility. It enables employees to take their office with them anywhere. But the only concern is how to collaborate with team members and achieve maximum productivity. However, there are several collaborative applications and technologies available, but the need is for a unique and one-stop-shop for collaboration to help businesses grow. Here’s where Microsoft Teams is effective – A present-day collaboration tool to enhance and elevate online communication between teams.
You might be aware of the characteristic features and components of Microsoft Teams. In this blog, we will explain the uses of different features of this effective tool to achieve maximum productivity.
Centralization is the reason organizations are embracing the usefulness of Microsoft Teams. Inside this centralized application, you can store documents, contact, and communicate with team members, and organize documents all without the need for changing the apps and use different internet browsers. If the users have switched to some different work while using Teams, they can pick up right where they left off the conversation without going through unrelated email threads.
Also, the convenience of Teams allows users to work on documents without leaving a meeting or chat. Any user can edit MS Office documents and pin the essential resources, reports, websites, and files that they frequently use.
Secure Access to Users
Microsoft has made Teams highly reliable to access. Its cloud-based management solution for Office 365 apps – Intune, allows your team to access data from the device while maintaining security-compliance standards. However, your apps can work without Intune also, but it manages and protects the devices your employees use from different locations. It determines how the data is used and sets the limitations to ensure that machines and apps are compliant within the range of the organization’s security rules.
Third-Party Apps Integration
Not only Microsoft Teams allows users to integrate within the application conveniently, but they could integrate with other third-party tools and services. Users can combine features like ShareFile, Dropbox, and Google Drive, etc. Also, the marketing team in your organization can integrate Hootsuite to bring the content within the channel.
With Teams, co-workers, clients don’t need to meet and have a discussion physically. It allows all of them to attend a conference or meeting from where they are. This useful tool replicates the experience of team members being present in the meeting. The feature also allows other users to see what meeting is going and they can join the meeting when necessary. It can be a time-saving technique for your clients and useful for your organization’s success too.
Using Bots in Microsoft Teams is just like talking to your colleagues. They will help users complete a task without leaving the conversation. Bots are always online and communicate with the user, just like any other team member. With in-app synchronization, they take care of everything from your scheduled meeting, travel plans to ticket prices. All you need to do is ask them your question. This real-time conversation has reduced the manual efforts of scrolling through apps and web and searching for the answers.
MS Teams allows you to create different channels for different conversations. With multiple teams and projects in an organization, you try to avoid intermixing of the discussions that create confusion. With the help of Teams, you can keep every conversation separate within distinct channels. Besides, if the users want to mark a specific team member in their message, they can use “@” as a prefix with the member’s name within the channel or conversation. The mentioned team member will get an email or notification about the same, which helps them understand that the message is mainly for them.
Nowadays, most of the business communications take place remotely. The "any device-anywhere" seamless collaboration, and the ease of sharing files, information, schedule meetings, and attend conferences is what makes Microsoft Teams a powerful tool to use. So, make your employees familiar with Teams and take a step toward being more collaborative and productive.